Student Exchange Programme (SEP) FAQ

Frequently Asked Questions


Q: What documents do I have to fill when I apply for this programme? 

A: You are required to register on the IPSF website at, where I will then approve your account and allow you to complete an Application Form for this. You are also required to submit a motivation letter and CV, as some countries may require these when they decide who to take on.

Q: What if I want to apply to the bilateral exchange? 

A: Great! This boosts your chance of getting placed on SEP. In terms of application forms, you would have to fill in the bilateral exchange form. This form requires you to contact hospital / community pharmacists or lecturer and ask if they can host an incoming exchange student for 40 hours over the span of 2-4 weeks. You would also have to find accommodation for them and this can involve yourself hosting the incoming student or finding nearby AirBnBs etc. 

Q: Where do I select my preferred countries of choice? 

A: This will be on the application form, so when you are completing it you will have the choice on there. 


Q: I’m a first year, can I still apply?

A: Yes, definitely! We love the passion and enthusiasm from you keen first years! 


Q: What if I applied to be an International Rep and I still want to participate in SEP? 

A: That is not a problem, just email the about where you will be during June - August time and all will be fine. 

Q: How do I know which countries are participating in summer SEP this year? 

A: All countries of IPSF are participating in summer SEP. The list is here -


Q: What about the number of students they can host?

A: If you click directly on the countries’ names on you will be able to view the number of students, the duration and sector the placements they are willing to offer. 

Q: Can I contact Student Exchange Officers directly without submitting an Application Form? 

A: This should never be done, as this will be classified as an “Undercover student exchange program” and could disable you from participating in any future Student Exchange Program. 

Q: How much does it cost to apply for SEP? 

A: If your application is selected by the home SEO it will cost 42 Euros to move to the next stage of the programme, this must be paid BEFORE your application is fully approved and you can move onto the next step (it is still free to APPLY). You will receive 18 Euros back if your SEP is unsuccessful.

Q: Do I have to arrange my own flights, visa (if required) and accommodation during SEP?

A: Yes, you are responsible for paying for the expenses incurred for the SEP. You are required to arrange your own accommodation unless stated otherwise by your host. Upon contact with your host closer to the date, you will receive an itinerary which will aid you in finding your accommodation throughout your SEP.


Got any unanswered questions? Drop Sebastien ( an email and he will be reply to your queries as soon as possible.

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